WEBVTT 00:00.000 --> 00:11.360 To the question of open source in the public sector, how is it happening in Europe, but 00:11.360 --> 00:15.520 also elsewhere, there's a lot of resources on the platform. 00:15.520 --> 00:18.520 I really encourage you if you've never been there on this website. 00:18.520 --> 00:22.440 To go check it out, you might learn a few things. 00:22.440 --> 00:26.440 We produce, for example, country reports that are taking a deeper look at what's happening 00:26.440 --> 00:30.240 inside the public administration in every country of Europe, right now we're updating 00:30.240 --> 00:31.840 all of them, actually. 00:31.840 --> 00:36.520 Our latest, for example, our own Greece and Cyprus, we're always trying to get the context 00:36.520 --> 00:41.640 in the member states to basically give us the best info they have to be trying to understand 00:41.640 --> 00:45.720 what's the legislative framework happening there and so on. 00:45.720 --> 00:49.520 But today, I'm not here to talk about all this work, I'm going to talk about one of 00:49.520 --> 00:53.520 the latest project, which is the Ozor Handbook. 00:53.520 --> 00:59.600 And so, as you might have guessed, a Handbook is supposed to be a guide and this one is supposed 00:59.600 --> 01:05.120 to try and help public administrations and the public sector in Europe to try and use open 01:05.120 --> 01:06.760 source. 01:06.760 --> 01:10.320 You might be aware of this, but it's not easy to do open source in the public sector. 01:10.320 --> 01:15.080 There's many rules, many legislations, many complication that comes with it. 01:15.080 --> 01:20.720 There's no simple answers, they're not one answer that can easily solve the problem, 01:20.720 --> 01:26.200 but so we did still and we're still trying to create a guide that can be helpful to many. 01:26.200 --> 01:29.880 We're not the only one that I've done that, there's many other, but we're not claiming 01:29.880 --> 01:34.400 that we're doing the best one, but still, I've felt it could be interesting for people 01:34.400 --> 01:39.000 to learn about the process of how we came up with this, also for other people that would 01:39.000 --> 01:43.880 be interested to do something similar or to use this resource. 01:43.880 --> 01:49.400 And so, to give you a small idea of what the Handbook is trying to cover, because there's 01:49.400 --> 01:54.120 a lot of things to cover when you talk about open source in public sector, here's a 01:54.120 --> 01:59.000 small chapter overview, so basically, yeah, we're going on there, finding and using open 01:59.000 --> 02:05.720 source, developing, could developing and participating in communities, as well as the 02:05.720 --> 02:09.120 question of funding, which is for public sector, really important. 02:09.160 --> 02:13.760 We're very good example here today in this room of what funding can look like, and I'm 02:13.760 --> 02:18.960 very happy to be part of the room with people that have been able to set up such interesting 02:18.960 --> 02:22.960 models of funding for the projects inside the public administration. 02:22.960 --> 02:27.360 We obviously also try to talk about legal framework, while there's different legal framework 02:27.360 --> 02:33.440 in every member states, there's some common basis around public procurement and around GDPR 02:33.520 --> 02:39.520 or other European regulations that you might know of, that still can be relied on at European 02:39.520 --> 02:45.440 level. And also, the question of how do you structure the use of freedom open source software 02:45.440 --> 02:53.600 in public sector administration, how do you make it so that the use of open source is stable 02:53.600 --> 02:59.680 over time, and that is not too much dependent on the political field at the moment or the 02:59.680 --> 03:06.080 political ideas of the moment of a government change, because those usually quite strongly 03:06.080 --> 03:14.240 can affect our public administration's work. And so, you might ask how we try and did this, 03:14.240 --> 03:21.040 but it was quite a long process. We started in 2022 and in 2023, we led a series of events. 03:21.040 --> 03:26.640 First, we had three closed workshops with experts. We have the chance at also of knowing quite a few 03:26.640 --> 03:32.720 people now and having built quite the network of open source experts in public administration. 03:32.720 --> 03:37.680 And so, through these workshops, we tried to gather feedback on what was needed from these people 03:37.680 --> 03:42.960 that are working public administration when they work around open source. We then add three 03:42.960 --> 03:49.040 open webinars to share those and get feedback on what we already gathered for knowledge there. 03:49.040 --> 03:54.560 And based on these six events, we drafted the first version. Obviously, the version is of perfect. 03:55.440 --> 04:02.320 I've worked on it myself and I must say there must be some revisions. That's why last year 04:02.320 --> 04:08.080 in December and November, we started a one-month long consultation. During this consultation, 04:08.080 --> 04:13.920 we opened a front-up ad, led the text open to basically anyone that wanted to add or change anything 04:13.920 --> 04:20.320 there to propose additional content and to propose modification to question basically the way we 04:21.040 --> 04:25.040 worked. And we tried to gather that feedback in the end with the final workshop where we also 04:25.040 --> 04:30.720 just discussed the feedback received so that there wouldn't be just one opinion taken at phase 04:30.720 --> 04:36.320 value and non-essentially double-checked or triple-checked by many other people. We also managed to 04:36.320 --> 04:43.280 gather more important revisions and through that, we've managed to, I think, get a more 04:44.000 --> 04:50.000 representative view of what the community fought of this first draft. I'm seeing a picture 04:50.000 --> 04:59.120 of being taken and waiting. And so, yeah, we had 10 men contributors during this phase. I don't 04:59.120 --> 05:04.960 know if any of them are here today, but we're very thankful that these people basically took the 05:04.960 --> 05:11.520 time to go over the whole document. It's early pages, it's a bit of, it's quite a lot of work, actually. 05:12.000 --> 05:17.440 And we received 140 comments and input as well, tight schedule and we are not an infinite team, 05:17.440 --> 05:24.240 obviously. We also worked very much around the fact that community brought review and what I was 05:24.240 --> 05:30.240 explaining a bit before, right? It is discussion around not only what one person think, but what 05:30.240 --> 05:37.440 the consensus seems to take away from that. And finally, it was the question of purpose. The 05:37.440 --> 05:44.320 sandbox is supposed to be shared and used by public administration in all over Europe, by people 05:44.320 --> 05:50.320 that are not necessarily aware of what open source is, or don't know it very well, that some of them 05:50.320 --> 05:55.600 have never heard of it, and it's to help people that are aware of it in their administration 05:55.600 --> 06:01.600 to convince the rest, to convince maybe the director or to convince the management or the 06:01.600 --> 06:09.040 head of uni, the CIO of the interest and the utility of those. But I think by now you have an 06:09.040 --> 06:16.080 idea of what the handbook is. There's just a few points I think would be interesting for anyone 06:16.080 --> 06:21.600 that has done something like this, or that would like to do something like this to remember. 06:21.600 --> 06:26.400 That's some of the small lesson that we learned from this. First of all, it's the important of 06:26.480 --> 06:31.440 consultation, because when the first draft came out, we didn't know we would do a revision 06:31.440 --> 06:37.120 necessarily from the get-go. That came out after, because obviously, and it makes sense now, 06:38.080 --> 06:43.440 but our first draft, even if it was community-based, because we had six events, and we had 06:43.440 --> 06:48.640 this workshop, so we talked with experts and so on. It was good to put it under the scrutiny of 06:49.920 --> 06:55.280 a wider community of people that maybe missed this event and also to just leave it to the public. 06:55.360 --> 07:00.160 And there's a real question of legitimacy that arose from us, especially because it's a 07:00.160 --> 07:06.320 European Commission platform, so we want to make sure that we take a humble position there and to 07:06.320 --> 07:14.800 leave the community to also say their mind. The second one is simplicity. We talk with experts, 07:14.800 --> 07:20.320 and this experts always have their perspective, which is, yeah, when you explain what an open 07:20.320 --> 07:24.880 socialized sense is, you should say this word, or you should use this standards to explain 07:24.880 --> 07:30.000 how to do an open-source repository, or you should explain what this law is instead of another. 07:31.920 --> 07:37.520 Myself, I need to always step back, even take five step backs, and try to explain things 07:37.520 --> 07:43.440 way more simply, simply. And I think right now what we're really trying to do is to make sure that 07:43.760 --> 07:50.640 this is accessible to anyone that doesn't necessarily have the technical knowledge, but also the 07:50.640 --> 07:59.040 policy knowledge necessary to work around this issue and this questions. And I've had some great 07:59.040 --> 08:05.600 feedback, notably from people that already did handbook in public administrations, that brought this 08:05.600 --> 08:12.240 up again and again to say, yes, you need to make it simple, easy to access, and to give the possibility 08:12.240 --> 08:19.840 for people to access further resources if they need to. And that's where the latest one comes. 08:19.840 --> 08:27.920 It's community. This handbook is not something that's creating knowledge out of nowhere. There's 08:27.920 --> 08:33.680 many guide. There's many resources existing already. Our goal is also to aggregate a lot of 08:33.680 --> 08:39.920 this resources, and I think when talking about public sector use of open source, there's a lot 08:39.920 --> 08:45.120 of knowledge existing, but I know that a lot of public administration people using open source that 08:45.120 --> 08:48.960 I've talked with didn't necessarily know, for example, about OSO at all, even though it's been 08:48.960 --> 08:54.560 existing for 15 years, just like the people working on OSO don't necessarily know about every initiative 08:54.560 --> 08:59.760 and trying to structure and to aggregate this knowledge is quite the challenge, but also quite the 08:59.760 --> 09:07.600 stake. So I'll just finish this by offering and asking. If there's any resource, you would recommend 09:07.680 --> 09:12.560 to someone to try and start using open source. Which one would it be? I'm very happy to receive 09:12.560 --> 09:19.040 any proposals or any suggestions. And so you can either talk to me outside a bit later, 09:19.040 --> 09:25.280 or you can also just address them to our email address. And yeah, thank you for your attention. 09:25.280 --> 09:29.120 I hope this was a bit interesting to any of you. And yeah. 09:37.600 --> 09:44.240 Wow, you're way more prepared than we are.